Student org purchasing that actually works
Clubs submit requests. Advisors approve. Purchasing stamps them forward. Budgets, orgs, and reports — in one place, built for how campuses work.
Already in use at ERAU College of Engineering. Now available for other universities.
The spreadsheet-and-email mess
Student organizations need to buy things. But the process is scattered, slow, and hard to audit.
Scattered requests
Purchase requests live in email threads, shared drives, and spreadsheets that nobody can find when it matters.
Unclear approval chains
Students don't know who needs to sign off. Advisors don't know what's waiting. Requests stall for weeks.
No budget visibility
Organizations commit money without knowing what's left. Finance finds out after the fact.
Stale requests pile up
Old requests sit untouched. Nobody knows what's urgent versus what's been abandoned.
Hard to scale
Adding a new org means copying another spreadsheet. Onboarding a new college means starting over.
Audit gaps
When compliance asks who approved what and when, the answer is buried across inboxes.
One system for the whole pipeline
Stamped replaces the spreadsheets, email chains, and guesswork with a clear workflow everyone can follow.
Request → Approval → Stamp
Students submit. Advisors approve by email or in-app. Admins stamp forward. Every step has a name and timestamp.
Budgets tied to orgs
See what's allocated, spent, and available before anyone commits money. Finance stays informed.
One queue for purchasing
Filter by status, org, or stale requests. Move through the pipeline without hunting through email.
Roles that match your campus
Students, org leads, advisors, department chairs, admin staff, finance — each sees what they need.
How it works
Student submits request → Advisor receives email, replies "approve" → Request moves to admin queue → Admin stamps it forward through ordering, receiving, ready → Student picks up. Every step is logged.
See it in action
Watch how Stamped works for administrators and students — anonymized demo from a live tenant.
Queue management, approvals, stamping, budgets, orgs, and reports
Dashboard, submitting purchase requests, budget requests, and tracking status
Additional screenshots
Dashboard: See what needs action, what's in flight, and what's stalled
Finance Reports: Budget breakdown by org, exportable to Excel
Start your university
Tell us about your campus and what you need. We'll review your proposal and follow up with a quote and timeline.
Submit a proposal
Fill out a short form describing your org structure, current pain points, and what you need. Sean will review your proposal and follow up with pricing and next steps.
Prefer to talk first? Email stampedmanagement@gmail.com
Related guide
How to Automate Student Organization Purchase Requests and Approvals →A step-by-step process for improving your purchasing workflow, with or without Stamped.
Ready to fix purchasing at your university?
Whether you manage 5 clubs or 500, Stamped scales with you. Tell us about your setup and we'll show you how it works.